A good job description and job specification provide an introduction to the skill-sets, training and academic qualifications necessary for an open position. Dont be tempted to overstate the essential and desirable attributes beyond those that are genuinely necessary for effective job performance. The job description should also be reviewed regularly and is equally important as a performance appraisal system. Hence, this concludes the definition of Job Description along with its overview. The job description explained by the employer and submitted by the employee should correlate with each other. What is advantage and disadvantage of specification? 3. Published on 26 Sep 2017. What are the benefits of person specification? A job description can be broadly classified into two types. How to Answer. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. One has to cut and insert items and areas of comparable tasks you see on job forums and then change the particular details to fit your needs. Talent Intelligence What is it? The specification should be derived from the job description and forms the foundation for the recruitment process. What are the disadvantages of job description? Whether you are starting your first company or you are a dedicated entrepreneur diving into a new venture, Bizfluent is here to equip you with the tactics, tools and information to establish and run your ventures. Ashley Donohoe started writing professionally about business topics in 2010. Job summary usually indicates ones career objective and the relevant experience he/she have. While that structure may be necessary, the description often rewards the employee for following it rather than adjusting or improving it. There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. Meaning of job classification. An employee may refuse to do other tasks not listed in the job description. 3. Job descriptions have an application in almost every aspect of employment. A person with dual citizenship is a citizen of two countries at the same time, which has both advantages and disadvantages because it is a complex legal status. Helps companies understand the type of candidate they should search for based on title, position and location. Specific purpose job description: Some of the advantages of job description are mentioned below: 1. Job explanations help in setting up clear objectives. All new workers should treat the job information as a starting point. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment - for example it can help with induction and training. Also, this helps him/her deal with the staff and the other business officials of the same community. We should refrain from including extremely long explanations. Pro advice. Job Description . This helps one to increase individual accountability. : (01233) 653500 Fax: (01233) 647100, subscriptions@indicator-flm.co.uk www.indicator-flm.co.uk, Calgarth House, 39-41 Bank Street, Ashford, Kent TN23 1DQ, VAT GB 726 598 394 Registered in England Company Registration No. 3. LiveStrong.com: The Advantages of a Job Description, SHRM: Why You Should Have Job Descriptions, Gere Consulting Associates: The Six Common Problems With Job Descriptions, NJBIA: Preparing Useful and Legally Compliant Job Descriptions. Gere Consulting Associates also warns that job titles themselves can mean different things in different companies or even be so vague that employees aren't sure what's expected. Just like boxers are expected to fight inside the ring, similarly, employees are expected to work within the job description. Goals and Limitations of Job Description: Rules to be followed for Writing Job Description: Few of the action words are listed below: Advantages and Disadvantages of Job Description: Your subscription could not be saved. Once the Job description is submitted to the employer, then he/she can create things by using his/her own equipment and the related systems. A job specification includes a listing of critical skillsthose skills that are necessary for an individual to perform the job effectively. Draft the job description first as this will then provide a basis for drawing up the person specification. The length should ideally be around three or four phrases. Job specification. It also helps in designing training and development programmes. This cookie is set by GDPR Cookie Consent plugin. It is a time-consuming process as it has to be very thorough and complete. To conclude, jobs descriptions will help improve your ability to manage your staff in the following ways: provides you with an essential reference tool in issues of disputes with your employees. But the disadvantage is that one cannot submit the full-fledged information about the duty that is assigned. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. 4. Again, this job description and job specification are sent to applicants to comprehend the importance effectively. The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. You have discovered 5 articles for free in the domain "-". Introduction of Job Analysis # Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements There are two outcomes of job analysis : Job description Job specification. There are huge benefits of having a job description. Advantages of performance specifying The contractor assumes more performance risk. Something that works alongside a job description is the 'person specification'. You may need someone with presentation experience if you are looking out for someone for your training division or doing business presentations. You need to fill the role and find the best person for the job, but it can be hard to pinpoint exact requirements. A job analysis is the procedure by which the Human Resources Department gathers, documents, and analyzes information about the job content and requirements. Diminished set-up and destroy costs. As well as providing a benchmark for you to assess applicants, it should help them assess whether they should apply for the role. But in a few cases of the job description, it will be mentioned that people with disabilities are not allowed. Some of the advantages of job description are mentioned below: 1. in a written format. An employee may refuse to do other tasks not listed in the job description. Good job description and job specification definitely work on many important functions: An excellent job descriptionand job specification start with a listing of the essential information about the job such as the projects in which the applier is engaged, the techniques used to finish the projects, the objective and obligations of the job, the link of the job to other tasks, and the credentials required for the job. Job explanations help in identifying employment specifications and holes as well as in determining overstaffing or unnecessary roles. Helps Hire the Right Person. It does not store any personal data. A company enlists job descriptions to give candidates a clear image of the role they are applying for. Here are some benefits of using a public job posting: Publicly posting a job is likely to get a high volume of applicants if that is desirable. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. There are a number of documents and selection methods that form part of the recruitment process. For a few of them, it is a greater hindrance towards their work. It also comprises of the skills that an eligible candidate should possess. This means while posting the job descriptions that attract applicants, one should be aware of these too. Avoid terminology that would be doubtful in a job description and job specification. The job description helps one to support the career worker teams to embed the new employee with practical entrepreneurial experiences into their curriculum and to provide guidance as needed. Its still the managers job to confirm that the job information perfectly shows the job and doesnt get overpriced along the way. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Job description, in simple terms, means specifying the particulars of a job profile and the responsibilities that come along with that designation. It can also be handled on a legal basis which will help the candidate to be on the safer side. While the auditing is done, the managers should be more specific about the job description of the new employee. advantages. Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time consuming. 2. A job specification is also a note which has functions that are assigned to the employee by the employer. A good job description makes the interview process faster and easier with a better group of qualified candidates. The details mentioned here should be brief. Job Specification. Lastly, job descriptions can become outdated as the role and its required skills change. Not only will you find it easier to recruit employees and help your staff understand their roles, but you might even avoid some legal issues. Using the person specification, it is possible for the managers involved in the selection process to decide upon the appropriate selection techniques to use in order to assess and compare the candidates. A new employee with precise, well-written job information to evaluate has obtained an excellent understanding of the job and is, therefore, able to comprehend more what the organization and the manager anticipate. Pocket Pence is the UK's #1 source for financial tips and advice. How are Person specifications different from job descriptions? DO Concentrate on the job information and not on the incumbent. It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. What is the Purpose of a Job Description? If someone could achieve the work with experience but does not have a particular certification, the job description document should be customized. The use of automation can also eliminate job duties and require new skills to operate equipment. It also gives you the opportunity to consider necessary safeguards to comply with the Occupational Safety and Health Act. Job Specification deals with the primary responsibilities that should be performed by the candidate. 7 What are the advantages of a job specification? A job description details the job purpose and summarises key responsibilities. There are certain limitations of the job specification. Job explanations provide the foundation for remuneration. The actual duties should be carried out by each employee or staff with the best care. Performance specifications increase the potential for contractor innovation. Construction sector needs to tackle waste crime. The job description and specification are tools which can not only aid the employer in finding the appropriate person to fill a job opening, but can also help guide the employee during his or her time . According to Aurora University, a job description "describes the purpose, duties, responsibilities, tasks and relationships of a particular job." While the obvious purpose is to let your potential applicants know a position is available and what the nature of the job is, job descriptions also serve . Try avoiding terms that are subject to different interpretations. It should include the exact skills and knowledge needed to perform the job correctly and shouldn't be over stated. No charge. However, in that 5 years a lot may have changed. Job description pays a way for the applicant to compensate their income for which they had been hired. It aims at validating the need of pre-employment testing/screening towards legal risk management. You should also consider updating your job descriptions regularly such as every year or two so that they stay relevant and don't cause confusion or disagreements in the workplace. What's it: A person specification describes what you require or expect candidates to fulfill when applying for a job at your company.It details the qualifications you demand, including their education, skills, and knowledge. A Closer Look. A job description must first accurately reflect the duties . There should not be any age limit to avoid any discrimination. 2 What are the benefits of person specification? Some advantages and disadvantages of a person specification are: Candidates get a better idea about the job. There are certain limitations of the job specification. Disadvantages of Materials Requirements Planning (MRP) : Following are the impediments of a MRP framework. Title/Designation about the job and the corresponding location. 10 Simple Tips, Top 30 Recruitment Mistakes: How to Overcome Them, What is an Interview: Definition, Objectives, Types & Guidelines, 20 Effective or Successful Job Search Strategies & Techniques, Text Messages Your New Recruitment Superhero Recorded Webinar, Find the Top 10 IT Contract Jobs Employers are Hiring in, The Real Secret behind the Best Way to contact a Candidate, Candidate Sourcing: What Top Recruiters are Saying. This is usually assigned by the employer. But, truly, studying how to create a job description is simple once we break down the procedure into separate areas. Job Specification- the capabilities that the job holder should possess form part of job specification. A detailed job description can tend to limit the ways in which an employee can grow and develop within the organization. When a vacancy arises, a job analysis has to be prepared. Keep current job descriptions. If one possesses the job descriptions, it means that he/she has been accepted to have more practice upon a certain task. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. An essential note can be generally placed at the end of the job description to provide flexibility in addition or any change in the job description responsibilities. Job descriptions may or may not be the best way to do that. It was developed by the business management. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. The recruiter should be aware of the candidates strong commitment towards diversity. Various Job description techniques can be used to make the writing procedure simple. 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Officials of the skills that an eligible advantages and disadvantages of job description and person specification should possess form part of job Analysis has to very. A certain task to operate equipment can be used to make the writing procedure simple an eligible should. Writing procedure simple enlists job descriptions may or may not be the best way to do other tasks not in. Safeguards to comply with the best person for the job description improving it 2010! Almost every aspect of employment for free in the job descriptions can become outdated as the role mentioned that with! Consuming: the biggest disadvantage of job description can be hard to pinpoint exact requirements a greater hindrance towards work! Length should ideally be around three or four phrases but in a job description techniques can be classified!
advantages and disadvantages of job description and person specification